How To Tell Someone To Improve Their Communication Skills: Effective communication is the lifeblood of successful interactions, be they personal or professional. It serves as the cornerstone of understanding, collaboration, and healthy relationships. However, there are times when you might find yourself in the position of having to provide feedback to someone about their communication skills. This delicate task calls for tact, empathy, and clear guidance to help the individual improve and flourish. 

Communication, in all its forms—verbal, non-verbal, written, and digital—plays a pivotal role in our daily lives. It is the conduit through which we express thoughts, feelings, ideas, and intentions. Effective communication empowers us to connect, convey information, negotiate, and build relationships. In both personal and professional spheres, strong communication skills are a fundamental asset, often distinguishing those who thrive from those who struggle.

However, even the most adept communicators can benefit from ongoing improvement, as communication is a dynamic skill that can always be refined. There are various factors that can hinder effective communication, such as misunderstandings, misinterpretations, lack of clarity, or difficulties in active listening. These challenges can result in conflicts, inefficiencies, and missed opportunities.

How To Tell Someone To Improve Their Communication Skills

How do you say someone lacks communication skills?

Use the adjective inarticulate to describe poor communication skills, like at your most inarticulate moments when you nervously fumble to find the right word and completely forget to make your most important point.

Focus on Specific Behaviors: Instead of making a general statement, point out specific behaviors that may need improvement. For example, you could say, “I’ve noticed that sometimes it’s challenging for you to express your ideas clearly during team meetings.”

Use “I” Statements: Frame your feedback in terms of your own observations and feelings. For instance, say, “I’ve felt that there are moments when I’m not entirely clear about what you’re trying to communicate.”

Be Empathetic: Acknowledge that everyone has areas for improvement, and express your desire to help. You might say, “We all have our strengths and areas where we can grow. I’m here to support you in developing your communication skills.”

Offer Solutions: Rather than just highlighting the problem, suggest ways to improve. For example, “Would you be open to working on your presentation skills, perhaps through training or practice sessions?”

How do you tell an employee they have poor communication skills?

So I’d address it straightforwardly, by saying something like, “I’ve noticed that you sometimes struggle to communicate what you want to say concisely and clearly, and sometimes it can lead to people being confused about what you’re telling them.

Private Setting: Arrange a private, one-on-one meeting in a neutral and comfortable setting. This helps ensure the employee doesn’t feel embarrassed or defensive in front of colleagues.

Begin Positively: Start the conversation on a positive note. Mention some of the employee’s strengths and contributions to the team or organization. This sets a constructive tone for the discussion.

Use Specific Examples: Provide concrete examples of situations where poor communication skills have had an impact. Focus on observable behaviors or incidents rather than making general statements. For instance, you might say, “In the last team meeting, there were a few instances when messages seemed unclear to the team, leading to some confusion.”

Express Concern: Express your concern about the impact of these communication issues, both on the employee’s performance and on the team’s effectiveness. Use “I” statements to convey your perspective, such as “I’m concerned that this could affect our team’s productivity.”

How to professionally say there is a lack of communication?

Be specific; for example: “I noticed you made very little eye contact when talking with (a specific client);” “Sometimes you provide information that is vague and other times, you struggle with details and getting to the main point, for example, in Thursday’s meeting;” “You often speak in a very low volume, speak fast.

Use Neutral Language: Avoid accusatory or negative language. Instead of saying, “There’s a lack of communication,” you can say, “I’ve noticed that we could benefit from improving our communication in some areas.”

Highlight the Impact: Explain how the lack of communication has affected a project, task, or the team’s overall effectiveness. For example, “The limited communication we’ve had recently has led to some misunderstandings, which in turn has caused delays in our projects.”

Be Specific: Provide specific examples of situations where communication gaps or breakdowns have occurred. This makes your point more tangible. For instance, “In the last two team meetings, we had some important information that wasn’t shared, leading to confusion among team members.”

Emphasize Collaboration: Frame the message in terms of collaboration and teamwork. You can say, “To ensure that we’re all on the same page and working cohesively, it’s crucial that we enhance our communication.”

How do you say communication is your strength?

“One of my greatest strengths is my ability to communicate. When I worked in retail, this proved to be invaluable. Having excellent interpersonal skills means that I can feel comfortable relating to customers and be confident in my interactions with co-workers.

Clear Expression of Ideas: Communication begins with your ability to express your thoughts clearly and concisely. Whether you’re discussing a project at work, sharing your opinions with friends, or trying to persuade an audience, the power of clarity cannot be underestimated. Your strength lies in your ability to articulate your ideas in a way that others can easily grasp.

Active Listening: Effective communication isn’t just about talking; it’s also about listening. Your strength in communication means that you actively engage with others when they speak. You pay attention, ask questions, and show empathy, creating an environment where people feel heard and valued.

Conflict Resolution: Communication is instrumental in resolving conflicts. When you say that communication is your strength, it means you have the ability to navigate disagreements and disputes with tact and diplomacy. You can find common ground, build bridges, and foster understanding among conflicting parties.

Building Relationships: Building strong relationships, both personally and professionally, hinges on your ability to connect with others. Your communication skills help you establish rapport, trust, and a sense of partnership. This strength enables you to create a network of support and collaboration.

How do you describe someone who doesn’t communicate well?

Here are some words that describe a person who doesn’t speak often: quiet, introverted, taciturn, reserved, passive, reticent, tight-lipped, uncommunicative, shy, guarded … or “a man/woman of few words.”

Inefficiency: A person who doesn’t communicate well often struggles to convey their thoughts, ideas, or emotions efficiently. They may use excessive words or vague language, making it difficult for others to understand their intended message.

Lack of Clarity: Poor communication is typically characterized by a lack of clarity. This individual may fail to articulate their thoughts in a concise and straightforward manner, leading to misunderstandings and confusion.

Limited Vocabulary: Some people who struggle with communication may have a limited vocabulary, making it challenging for them to express themselves fully. They may resort to using the same words or phrases repeatedly.

Difficulty Expressing Emotions: Those who struggle with communication might find it hard to express their emotions adequately. This can lead to misunderstandings and frustration in personal relationships.

How do you describe your written communication skills?

Written Communication involves expressing yourself clearly, using language with precision; constructing a logical argument; note taking, editing and summarising; and writing reports. Structure and layout can be relatively quickly learnt but learning how to write good quality content takes much longer.

Clarity: I have a knack for expressing complex ideas in a clear and easily understandable manner. I use straightforward language and structure my writing logically to ensure that my message is always coherent and concise.

Conciseness: I believe in the power of brevity. I can convey information and ideas succinctly, eliminating unnecessary words and maintaining the reader’s engagement.

Grammar and Punctuation: My writing is meticulously proofread, free from grammatical errors, and consistently follows the rules of punctuation. This attention to detail ensures the professionalism and accuracy of my written communication.

Audience Awareness: I adapt my writing style and tone to suit the specific needs and preferences of my audience. Whether it’s a formal report, an informal email, or creative content, I tailor my communication to resonate with the intended readers.

What is performance in communication skills?

Communication performance is the degree to which your communication processes and outcomes meet the expectations and needs of your project stakeholders.

Building Rapport: Effective communication is a key component of relationship-building. High-performing communicators establish trust and rapport with others, leading to more productive and mutually beneficial relationships.

Influence and Persuasion: Strong communicators can inspire and influence others through their words and actions. They can articulate a vision, set goals, and motivate a team to work toward common objectives.

Problem-Solving: Communication skills are vital for problem-solving. Effective communicators can express issues, brainstorm solutions, and make decisions collaboratively, leading to effective resolution of challenges.

Feedback Reception: High-performing communicators are open to feedback and use it to continually improve their communication skills. They value constructive criticism and use it to refine their ability to convey messages effectively.

How do you help someone who doesn’t communicate well?

Try to speak clearly and at a normal volume. Make sure you’re listening and watching for the person’s reactions, as not all communication is verbal. It’s also important that you don’t pretend you’ve understood them if you haven’t. Don’t try to speak for them.

Be patient: It’s crucial to remain patient and understanding when communicating with someone who doesn’t communicate well. Avoid interrupting or finishing their sentences and give them the time they need to express themselves.

Active listening: Pay close attention to what the person is saying. Show that you are actively listening by nodding, making eye contact, and using verbal cues like “I see,” or “Go on.” This can encourage them to continue and feel heard.

Ask open-ended questions: Instead of asking yes/no questions, ask open-ended questions that encourage the person to share more information. This can help them express themselves more effectively.

Empathize and validate: Show empathy by acknowledging their feelings and experiences. Validation can make the person feel understood and more willing to open up.

How To Tell Someone To Improve Their Communication Skills


In the realm of human interactions, effective communication is the linchpin that holds relationships, collaborations, and personal growth together. The ability to express thoughts, feelings, and ideas clearly and empathetically is a skill that can transform the way we connect with others and navigate the complexities of our personal and professional lives. When the need arises to provide feedback to someone about improving their communication skills, it becomes an opportunity to catalyze positive change, foster understanding, and fortify the foundations of healthy relationships. 

Effective communication is, undeniably, a cornerstone of success in all facets of life. It is the vital tool that facilitates understanding, resolves conflicts, and encourages the exchange of knowledge and ideas. It is a dynamic and evolving skill that, when honed, can open doors to deeper connections, better collaborations, and the achievement of personal and professional goals. Acknowledging its significance and the room for improvement within each of us is the first step toward creating more meaningful and productive interactions.

Telling someone to improve their communication skills is a delicate task that requires a nuanced and empathetic approach. The intention behind this conversation should always be one of genuine support and a belief in the person’s potential for growth. This process is not about pointing out flaws or shortcomings, but about nurturing personal and professional development.

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